CARTOGRAPHY and GEOINFORMATICS for EARLY WARNING and EMERGENCY MANAGEMENT
Towards Better Solutions

Czech Presidency of the European Union

ACCOMMODATION

GUARANT International has been appointed as the official hotel accommodation agent for the Joint Symposium of ICA Working Group on Cartography in Early Warning and Crises Management (CEWaCM)  and JBGIS Geo-information for Disaster Management (Gi4DM) entitled Cartography and Geoinformatics for Early Warning and Emergency Management: Towards Better Solutions (hereinafter Symposium) and will handle all related arrangements.

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The Symposium will be held at hotel DIPLOMAT

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A number of hotels of various categories at reduced rates will be available for participants of the Symposium.

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LIST of HOTELS

HOTEL

category

Price in EUR (SGL/DBL)

Hotel Diplomat*

****

90/90

Congres Venue

***

46/51

2

***

50/59

2

All hotels are located within reasonable distance from hotel Diplomat.
Type of the room (standard/superior) at hotel Diplomat will be processed on the availability of the hotel’s capacity.
*Travelling time to the Congress Venue:

  • Zone 1 – less than 5 min
    Zone 2 - from 5 to 10 min
    Zone 3 – more than 10 min

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To make a hotel reservation, it is necessary to fill in the on-line ACCOMMODATION FORM.

 

Please note that the on-line Accommodation Form is only accessible with a password. Simply fill in the Personal Data Form and the password will be sent to you. Your password is the same for all on-line forms.

Reservations will be processed on a “first come, first-served” basis. Due to heavy demand and to the fact that distribution of rooms in hotels is limited, accommodation cannot be guaranteed after November 05, 2008 in hotels Diplomat and Denisa and after December 15, 2008 in hotel Masarykova Kolej.

However, GUARANT International will make every effort to meet participants’ requirements.

Any reservation made after above mentioned dates is subject to availability.

All rates quoted are per room per night including breakfast and 9 % VAT. Should VAT change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Extras are to be paid directly at the hotel reception before departure.

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RESERVATION and CANCELLATION CONDITIONS

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HOTELS DIPLOMAT AND DENISA

Reservation confirmation

A one-night deposit is required to guarantee the reservation in above mentioned hotels. After the first night deposit is received, your hotel reservation will be confirmed by e-mail. The remaining amount has to be paid directly to the hotel upon check-in/out.

A one-night deposit must be paid until November 05, 2008. 

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Cancellation conditions

Please inform the GUARANT International about any amendments or cancellations in writing by fax: + 420 284 001 448 or e-mail: c4c@guarant.cz. Telephone amendments will not be accepted. Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the Congress.

The following cancellation conditions apply to the cancellation of a hotel reservation:

Before and on November 5, 2008

Full refund (less 30EUR handling fee)

After November 5, 2008

One night cancellation fee

No show

One night cancellation fee

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Change of the date of arrival is possible until 12 a.m. prior to the scheduled arrival date. In case the request of a change is received after 12a.m., 1 night cancellation fee will be charged.

In case of a no show, the room will be kept for the guest until 12 noon of the day following the date of expected arrival; the room will then be released.

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HOTEL MASARYKOVA KOLEJ

Reservation confirmation

The full payment of hotel accommodation is required to guarantee the reservation in hotel Masarykova Kolej. After the payment is received, your hotel reservation will be confirmed in writing by e-mail.

Total amount must be paid until December 15, 2008.   

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Cancellation conditions

Please inform the GUARANT International about any amendments or cancellations in writing by fax: + 420 284 001 448 or e-mail: c4c@guarant.cz. Telephone amendments will not be accepted. Please do not contact the hotel directly for any reservation changes or cancellations. The appropriate refunds will be made after the Congress.

The following cancellation conditions apply to the cancellation of a hotel reservation:

Until December 15, 2008

Full refund (less 30EUR handling fee)

16.12.2008 - 22.12. 2008

30% of total amount

23.12.2008 - 30.12.2008

50% of total amount

31.12.2008 - 8.1.2009

90% of total amount

After 9.1.2008

100% of total amount

No show

100% of total amount

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Terms of payment 

Hotel accommodation must be paid in Euro by:

Bank Transfer

  • Bank name: Československá obchodní banka
    Bank address: Na Příkopě 18, 110 00 Prague 1, Czech Republic
    Account name: GUARANT International spol s.r.o.
  • Account number: 478 533 893
  • IBAN: CZ69 0300 0000 0004 7853 3893
    BIC/SWIFT code: CEKOCZPP
    Details of payment: 2009 16/ participant’s name 

Participants name should be clearly legible otherwise the payment cannot be identified. All payments made by bank transfer have to be net of all bank charges. To simplify the identification of your payment please enclose a copy of your bank transfer with the registration form and send it to the Congress  Secretariat fax number +420 284 001 448.

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Credit Cards

Only Mastercard/Eurocard, VISA, Diners Club and American Express credit cards are accepted.

For the payment by credit card please use Online Payment System (available after login). Please note that payment through online system is available once the Letter of Confirmation is received.

You can also complete Credit Card Payment Authorization Form and send it signed by a card holder to Congress Secretariat by fax: ++420-284 001 448. 

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According to the Czech law, credit cards will be charged in local currency – Czech crowns (CZK) by using the exchange rate of the Czech National Bank on the date of payment. The approximate exchange rate is 1 EUR=24, 30 CZK (August 2008).

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Prague castle

HOTEL DIPLOMAT ****

Evropská 15
160 41 Praha 6
www.diplomathotel.cz

Location

The four-star hotel is located on the very edge of Prague’s historic centre and some 10 minutes ride from the City Airport

Accommodation

Hotel Diplomat offers 398 standard / superior rooms and suites. The standard rooms are comfortably equipped with air conditioning, satellite and pay TV, mini-bar, hairdryer, direct-dial telephone with voicemail and high-speed Internet. The superior rooms and suites are exclusively appointed and feature air conditioning, satellite and pay TV, mini-bar, hairdryer, direct-dial telephone, in-room safe, international electrical outlets for 110 V and 220 V, data port connection, answering machine and coffee/tea-making facilities.

Gastronomy

"Loreta" and "CD-Club" restaurants along with "Café Klimt" will offer a wide choice of gastronomy services.

Services

Concierge service, hairdresser, newspaper & souvenir shop, antique shop, car rental, limousine service, garage, business service centre, relax centre, room service.

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Prague castleHOTEL DENISA ***

Národní obrany 825/33
160 00 Praha 6
www.hotel-denisa.cz

Location

Hotel Denisa is situated in the residential quarter Dejvice directly at metro station Dejvicka, just 1 km from Prague Castle and 4 metro stops from the city centre - Wenceslas Square.

Accommodation

The entire hotel was renovated in 2008 and offers 43 rooms all comfortably equipped with modern furniture, bathroom with bath, complimentary toiletries, flat screen TV/SAT, direct dial phone, hair dryer, ceiling ventilator, in-room safe, minibar, high speed internet connection and tea & coffee making facilities free of charge.

Services

The reception desk is available to guests 24 hours a day and offers drinks, money exchange services, sightseeing tours, excursions, ordering of taxi, laundry and other services. Private parking in front of the hotel (available for extra charge).In the lobby is an internet point available free of charge and WI-FI zone.

How to get to the hotel Diplomat

Hotel Denisa is situated within walking distance (8 minutes) of the Hotel Diplomat passing Ceskoslovenske armady Street and Vitezne namesti.

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Prague castleMASARYKOVA KOLEJ***

Thákurova 1
160 41 Praha 6
www.suz.cvut.cz/k_masarykova.htm

Location

The hotel is located in a quiet residential quarter of the Prague 6 borough; 10 minutes walk from Prague Castle It’s a place near the historical centre of Prague with unexceptionable connection to the airport.

Accommodation

The hotel offers 64 beds in fully equipped rooms with telephone and a TV set. All rooms have a broadband internet connection. The hotel’s Academic restaurant is air-conditioned and offers both Czech and international cuisine.

Services

The hotel has an electronically monitored parking lot.

How to get to the hotel Diplomat

Masarykova Kolej is situated within walking distance (7 minutes) of the Hotel Diplomat passing Evropska Street.

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Prague castle

Map source: www.mapy.cz


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TRANSPORT

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Information about transportation will be available closer to the Symposium date.

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SIGHTSEEING

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Some interesting web sites about Prague:

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MU (LGC) in cooperation with JRC Ispra and EC DG's, ICA, ISPRS, ISDE and UNOOSA

MU LGC ICA ISPRS ISDE UNOOSA UNESCO EC-JRC


SPONSORS: Intergraph, ESRI Europe, EUROSENSE

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Energo-pro, audit AK consult

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MEDIA PARTNERS: GIM International, V1 Magazine, GeoBusiness, GIS Development, Geoinformatika SK

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